DBS Check

Disclosure and Barring Service (DBS)

We offer free DBS for all candidates placed in permanent positions with our clients.

The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. It replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).

They are responsible for:
• processing requests for criminal records checks
• deciding whether it is appropriate for person to be placed on or removed from barred list
• placing or removing people from the DBS children’s barred list and adults’ barred list for England, Wales and Northern Ireland

How do criminal record checks work?

They search police records and, in relevant cases, barred list information, and then issue a DBS certificate to the applicant. They recognise that information released on DBS certificates can be extremely sensitive and personal. Therefore a code of practice for recipients of criminal record information has been developed to ensure that any information they get is handled fairly and used properly.

A list of guidance documents about the DBS checking service is available on this website here.

How long does a DBS check last?

There is no official length of time for which a DBS check is valid. Any information revealed on the DBS certificate is what the police, or the ISA if applicable, held at the time the certificate was printed.

How can I get a DBS?

We can arrange for a check to be carried out for you at cost of £80. To enable us to process the application we will need Applicant’s: Title, First Name, Middle Names, Last Name, Date of Birth, Email address and a mobile or landline number.

The Process (Online Application)

Once we have your details, we will contact you to book appointment for you during which we will verify your documents (please see the list below for valid documents). Following your appointment you will get an email with a link to complete the form online.

Once you have completed and submitted your application, it comes back to Baby Room for verification.

What is needed?

Please note these must be original documents and we must have at least one with your current address on.

Documents Accepted

Group 1 – Primary Trusted Identity Credentials
– Current valid Passport – UK or EEA (or Non-EEA in combination with a Biometric Residence Permit or current Work Permit/Visa)
– Biometric Residence Permit (UK)
– Current Driving Licence (UK) (Full or provisional) Isle of Man /Channel Islands;
– Photo card only (a photo card is only valid if the individual presents it with the associated counterpart licence; except Jersey)
– Birth Certificate (UK & Channel Islands) – issued within 12 months of date of birth;
– Full or short form acceptable including those issued by UK authorities overseas, such as Embassies, High Commissions and HM Forces

Group 2a – Trusted Government/State Issued Documents 

– Current valid Passport (UK, EEA or Non-EEA)
– Current UK Driving licence (Photo card or old style paper version)
– Biometric Residence Permit (UK)
– Birth Certificate (UK & Channel Islands) – issued within 12 months of date of birth
– Certified copy of Birth Certificate (UK and Channel Islands) – issued after 12 months of date of birth
– Marriage/Civil Partnership Certificate (UK)
– Adoption Certificate (UK)
– HM Forces ID Card (UK)
– Fire Arms Licence (UK)

Group 2b – Financial/Social History Documents
– Mortgage Statement (UK)**
– Bank/Building Society Statement (UK)*
– Credit Card Statement (UK)*
– Financial Statement ** – e.g. pension, endowment, ISA (UK)
– P45/P60 Statement **(UK & Channel Islands)
– Council Tax Statement (UK & Channel Islands) **
– Work Permit/Visa (UK) (UK Residence Permit) **
– Utility Bill (UK)* – Not Mobile Telephone
– Benefit Statement* – e.g. Child Allowance, Pension
– A document from Central/ Local Government/ Government Agency/ Local Authority giving entitlement (UK & Channel Islands)*- e.g. from the Department for Work and Pensions, the Employment Service , Customs & Revenue, Job Centre, Job Centre Plus, Social Security
– EU National ID Card
– Cards carrying the PASS accreditation logo (UK)

Please note:
If a document in the List of Valid Identity Documents is:
– denoted with * – it should be less than three months old
– denoted with ** – it should be issued within the past 12 months
– not denoted – it can be more than 12 months old.

We recommend that all documents are sent to us by Special Delivery and we will return these documents by the same method.

There are three routes to follow when checking ID.

This is for recruitment purposes only and not required to be input on the e-Bulk system.

1. ROUTE 1 – One from Group 1 and 2 from group 2
For the system, it can be ONLY passport OR ONLY driving licence OR the routes below

2. ROUTE 2 – 3 from Group 2 comprising 1 from Group 2A AND 2 further documents from Group 2A or 2B

If Route 2 is used, the organisation conducting the check needs to ensure an ID validation check is carried out on the system. This is used to check the applicant against external records to establish the applicant’s name and living history footprint.

If the applicant fails the ID validation check, they will need to go for fingerprinting.

3. ROUTE 3 – If the applicant cannot meet the requirements of Route 1 or 2 they must produce:

A certified copy of a UK Birth Certificate AND
4 further documents from Group 2 Comprising 1 from Group 2a and 3 from Group 2a or 2b.
One of which must verify their current address.

If the applicant cannot meet the requirements of Route One or two, you should have a discussion with them to establish why they could not meet these requirements and whether there has been a previous name that has not been declared.

If the applicant fails to produce the required documents for Route 3, they will need to go for fingerprinting.

GROUP 1 (ROUTE 1)

Passport Number or (UK, EEA or Non EEA)……………………………………………………………………………
Date of issue………………………………………………………
OR
Driving Licence Number ……………………………………………………………………………………………………
Date Valid From (section 4a on photocard)……………………………………………………………………………..
Photocard YES    Old Style Paper Type YES

Ensure an ID check is carried out on the system if you use ROUTE 2

GROUP 2A

– Certified copy of Birth Certificate (UK & Channel Islands) – issued within 12 months of date of birth
– Firearms Licence (UK)
– Adoption Certificate (UK) – HM Forces ID Card
– Birth Certificate (UK & Channel Islands)
– issued after the time of birth by the General Register Office/relevant authority i.e. registrars – Photocopies are not acceptable
– Marriage/Civil Partnership Certificate (UK and Channel Islands)
– Current UK Driving licence (old style paper version)
– Current Non-UK Driving licence (valid up to 12 months from date applicant entered the UK)
– Biometric Residence Permit (UK)

GROUP 2B

– Bank/Building Society Statement (UK or EEA only)*
– Bank/Building Society Account Opening Confirmation Letter (UK)*
– Utility Bill* – electricity, gas, water, telephone – NOT mobile phone contract/bill
– Credit Card Statement *
– Benefit Statement* – e.g. Child Allowance, Pension
– P45/P60 Statement (UK & Channel Islands)**
– Council Tax Statement (UK & Channel Islands) **
– Mortgage Statement (UK or EEA only)**
– Financial Statement –e.g. pension, endowment, ISA (UK **
– Work Permit/Visa (UK) (UK Residence Permit) – valid up to expiry date
– Certificate of British Nationality (UK)
– Letter of Sponsorship from future employment provider (Non-UK/Non EEA only – valid only for applicants residing outside of the UK at time of application)
– Letter from Head Teacher/College Principal(for 16-19 year olds and must be UK only)
– A document from Central/ Local Government/ Government Agency/ Local Authority giving entitlement (UK) & Channel Islands *: e.g. from the Department for Work and Pensions, the Employment Service , Customs & Revenue, Job Centre, Job Centre Plus, Social Security
– EU National ID Card
– Cards carrying the PASS accreditation logo (UK)

*documentation should be less than three months old
** documentation should be issued within past 12 months
Not denoted – it can be more than 12 months old

How long will it take for my DBS check to be processed and how can I check it’s progress?

A DBS check will normally take between 2-4 days to be returned if done online, if you choose to do the paper application it can take up to 6-8 weeks maximum. You will receive a copy of the check to the home address used on the form. The DBS Certificate should remain in your possession and you will be required to show it to your new employer.

For more information, contact us to speak to one of our team.